Shasta Pools & Spas has deployed eCopy ShareScan® document imaging software along with OptiScan eVista^TM document management software to support its production and financial processes for building swimming pools. Shasta Pools & Spas, a family-owned business headquartered in Arizona, expects to save $500,000 a year through process improvements and reduced printing and paper costs by using eCopy^TM and OptiScan together.

A division of Shasta Industries, Inc., Shasta Pools & Spas is the top Pool Builder in Arizona and one of the largest pool builders in the country and with that, "Shasta Pools has built its reputation by taking care of our customers and making sound business decisions. The choice to move towards a paperless system was a win-win. It is great for the environment and reduces overhead which translates into value for our customers." says Steve Ast, Partner and Vice President of Sales & Marketing

With the implementation of OptiScan eVista^TM and eCopy^TM Shasta has eliminated the need to make numerous copies of documents for distribution throughout the company and to external contractors. Documents are available to all approved users within moments of imaging, allowing for fast, efficient document retrieval. This reduces the cost of physically moving paper between five sales offices and the corporate headquarters. This also eliminates the cost of printing, lost or inconsistent documents, filing, and storage.

The OptiScan eVista^TM document management software provides secure, web-based document access and search capabilities to Shasta employees and vendors, making contracts and other important documents easy-to-find and immediately available. Additionally, eVista^TM provides role-based document security to ensure documents are only accessible for those granted access.

"We were running our copier machines into the ground feeding a costly, paper-intensive workflow with our pool contracts," said Robert Dye, Controller at Shasta Pools. "The eCopy^TM / OptiScan solution enables us to scan contracts right away and make them available both internally and externally to our vendors in the field. This not only dramatically decreases excessive paper usage, it provides a fast and efficient way for employees to locate and view documents and provides an efficient service to our vendors"

eCopy^TM document imaging software is operating on 13 multifunction printers (MFPs) to provide Shasta employees with an intuitive, consistent user interface across multiple departments, including accounting, design, purchasing and construction. Shasta simply scans and converts the paper-based information to Adobe Portable Document Format (PDF) files, associates the PDF files with an existing job in the system, and seamlessly imports them into the eVista^TM system using web services. Leveraging the PDF standard makes it easy to distribute documents and provide access to outside vendors.

"We scan our pool layouts and any design changes, making them available to everyone involved in building a pool. Extending our document workflows outside our company significantly reduces the chance of mistakes being made by an outside vendor because all vendors will be working with the latest document," said Robert Dye.

OptiScan, a provider of capture services, software and hardware solutions based in Phoenix, Arizona, used the eCopy^TM software development kit to create the eCopy Connector for eVista^TM, an interface allowing eCopy's document scanning capabilities to merge seamlessly with OptiScan’s eVista^TM document management solution.

"The eCopy / eVista solution enables Shasta employees to use their MFPs to make important documents readily available to the vendors and employees engaged in a project via web access," said Al Hawkins, President of OptiScan Inc. "Access to each document is assigned and controlled through role-based access ensuring that the right documents are accessible to the right people at the right time."

About eCopy^TM, Inc.
eCopy^TM, Inc. is an innovative provider of open and flexible solutions that transform paperwork into paper that works. With more than 75,000 units sold, eCopy is the market leader in MFP document imaging software. eCopy customers include GE, Time Warner Inc., Yahoo!, Nissan, Verizon Wireless, BP, Sprint, General Motors, Siemens, Cisco Systems, SAAB, and Sony Corporation. eCopy, Inc. is a global company headquartered in the United States, with subsidiaries in Japan and the UK, offices in Germany, France, Scandinavia, Canada, Singapore, New Zealand and Australia. For more information, visit http://www.ecopy.com or join the conversation at eCopy’s Document Imaging Blog at http://documentimaging.typepad.com eCopy is a trademark of eCopy, Inc.

About Shasta Pools & Spas
Shasta Pools & Spas was founded in 1966 and has been the number one pool builder in Arizona since 1968 with more than 75,000 swimming pools built throughout the state. Shasta is a recognized leader and innovator in the swimming pool industry and is the only Phoenix pool builder that is a member of the prestigious Master Pools Guild. Over the years, the company has grown to include nine divisions including swimming pool building, pool remodeling, pool product manufacturing and pool supply retail stores. For more information, visit Shasta Pools & Spas Website (www.shastapools.com) or Shasta Pools Official News Blog (http://news.shastapools.com).

Labels: ecopy, optiscan, sharescan, shasta, shasta pools